Q: 01. What are the features of a good conference management system?

A good conference management software should have the following modules: 1) Online event registration and online event ticketing -create event pages with online registration functionality -customize event registration forms -offer multiple ticket categories with different pricing -sell tickets online via a ticketing platform and onsite on event day. 2) Attendee management -manage attendees -track attendee behavior -send notifications and reminders -create and manage ticket types -track payment status. 3) Event scheduling -create and manage an event schedule, including sessions and speakers. 4) Event marketing -create email marketing automations -use social media integrations. 5) Event reporting and analytics -benefit from customizable dashboards -get in-depth analytics and reports. 6) Payment processing and invoicing -process payments -issue invoices and refunds. 7) Mobile event apps -manage events on the go with an event organizer app -enhance the attendee experience with an event attendee app (agenda management, messaging and networking, floor plan). 8) On-site event management solutions -offer assisted check-in and self check-in -create and print badges. 9) Data management and security -securely store and manage attendee data -ensure compliance. 10) Integrations -implement native integrations -use other integration methods (Zapier, API Integrations). 11) Exhibitor and sponsorship management. 12) Customer support -access 24/7 customer support -use other integration methods (Zapier, API Integrations). The best event management software providers facilitate end-to-end conference management for virtual, in-person, and hybrid conferences. This allows for seamless project management of the entire conference lifecycle.

Question 1

01. What are the features of a good conference management system?

Accepted Answer

A good conference management software should offer this functionality:

1) Online event registration system

create event pages with customizable registration forms
offer multiple ticket categories with different pricing
sell tickets and add-ons online via a ticketing platform
sell tickets and add-ons onsite via a mobile app
segment the registration process with conditional questions.
approve, deny, or waitlist registration submissions

2) Attendee management tools

send real-time alerts, notifications, and reminders
track payment status

3) Event scheduling

create and manage an event schedule with sessions and speakers

4) Event marketing

set up email marketing automations to streamline your messaging efforts
promote speakers or sessions via in-app push notifications

5) Event reporting and analytics

set up customizable dashboards
get in-depth analytics and reports

6) Payment processing and invoicing

process payments
issue invoices and refunds

7) Mobile event apps

manage events on the go with a mobile app for event organizers
boost attendee engagement with a mobile app for attendees

8) In-person event management solutions

offer assisted check-in and self check-in
create and print badges

9) Data management and security

securely store and manage event data
ensure compliance

10) Integrations

Integrate your event planning software seamlessly with CRMs and marketing automation platforms
use other integration methods (Zapier, API Integrations)

11) Exhibitor and sponsorship management

12) Customer support

receive interactive onboarding & training sessions
access 24/7 customer support

Leading event management software like Accelevents supports end-to-end conference management for virtual, in-person, and hybrid events. This allows for seamless project management of the entire event experience.

Question 2

02. What is the difference between conference management software and a conference management system?

Accepted Answer

Conference management software is a program for organizing and managing administrative tasks for a conference, such as registration and scheduling. A conference management system is a comprehensive tool that includes the functions of conference management software and additional features like event planning, budgeting, and on-site logistics management. It also includes integrations with other software.

Question 3

04. Is it more beneficial to have a dedicated virtual or in-person conference platform or a hybrid solution that combines both?

Accepted Answer

Event organizers are shifting their focus back towards in-person events. However, virtual events are here to stay as they offer the added benefit of reaching a global audience more efficiently. In 2023, we can expect a resurgence of in-person conferences and a continued integration of virtual elements in what is being dubbed the "era of hybrid events."

Question 4

05. How can event technology help event planners maximize conference attendance?

Accepted Answer

Event technology can assist event planners in increasing conference attendance by providing a hybrid event experience that offers in-person and virtual options. This allows for a greater reach and accommodates individuals who may be hesitant to travel or have limited budgets while also catering to individuals who crave face-to-face interactions. Using an all-in-one event platform such as Accelevents can seamlessly integrate onsite and online elements for a better attendee experience.

Question 5

06. Does Accelevents only support conferences?

Accepted Answer

Our event management system easily handles any type of event, from academic conferences, symposiums, and trade shows to workshops, seminars, and webinars. Corporations, non-profits, higher education institutions, event agencies, and associations use our powerful event management tools to manage their event planning process and workflows. Book a demo to find out how we can help you with your next event!

Question 6

07. What is the difference between event management software and event planning software?

Accepted Answer

Event planning software helps with the early stages of planning an event, like budgeting, venue selection, scheduling, and guest list management. Event management software helps with the actual management of the event, including registration, ticketing, marketing, engagement, and reporting. ‍There's an overlap between them, and some event planning software includes basic event management features, while some event management software includes early-stage planning features.

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Manage Conferences of Any Size & Complexity

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Stunning websites, built in minutes

Professional badges, as unique as your event

Your brand, on every device

Stand out with a fully branded conference

Create unlimited registration paths

Efficiently manage speaker submissions and complex event agendas

Automate exhibitor and sponsor management

Streamline check-in and badge printing

Boost onsite engagement with a mobile app

Expand your audience with our Virtual Event Hub

Refine your next conference with data insights

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